Skip to content

How to Set Up a Coworking Program for Your Hybrid or Remote Team

Are you looking to provide flexible office space for your team without signing a lease? This guide will show you how to roll out a coworking membership program that supports productivity and scales with your business. You’ll learn everything, from choosing the right memberships to actually getting your team excited to get out of their homes and into a workspace.

Why Offer Coworking to Your Team?

Companies across industries are ditching the one-size-fits-all office in favor of a customized coworking solution.

Here’s why:

  • Employees want structure, but not a commute.
  • Real estate teams want to avoid long-term leases, otherwise known as long-term liabilities these days.
  • HR and People Ops teams want an easy-to-administer solution that supports productivity, hiring, and retention.

Coworking solves all three. And when you roll it out the right way, it becomes one of your most-used (and most-loved) employee benefits.

Step-by-Step: How to Launch a Coworking Program That Works

1. Know What You’re Solving For

Ask yourself:

  • Do employees need a place to focus away from home?
  • Do remote or distributed team members feel disconnected?
  • Are you spending on office space that’s rarely used?

Companies that succeed with coworking start by identifying who needs access to space, and how often.

2. Choose a Flexible Coworking Model

There are two popular ways to roll out coworking at scale:

Option A: Coworking Passes for Teams  (Workbar TeamShare)

  • Shareable passes that rotate across team members
  • Great for: Hybrid teams, consultants, distributed or remote staff
  • Example: 50 coworking pooled days/month shared across 20 employees

Option B:
Mix of Coworking Memberships and Private Office Memberships

  • Consistent workspace for individuals or full teams
  • Great for: Teams, leadership groups, or predictable in-office roles
  • Pro tip: Many companies use both depending on how often people come in and how they are most productive in a space.  Our team will make sure the mix is customized to how best your team will use it

3. Pick the Right Locations

If you’re in Greater Boston, Workbar has 11 locations across the region, so your team can work near home, near clients, or near wherever the day takes them.

You can accommodate everyone, from the employee that wants a few days a week for coworking in Burlington, to the one that wants a shared office space in Back Bay, or a team that wants a flexible workspace in Framingham or Worcester.

Bonus: Workbar members can access all locations with one membership.

4. Make It Easy for Employees to Get Started

Treat coworking like a perk, not a policy.
Here’s how top companies introduce it:

  • Send a “Welcome to Workbar” message in Slack or Teams
  • Offer a free trial day so employees can test it out
  • Highlight all the perks that are included (kid free workspace close to home, phone booths and meeting rooms, coffee and Bevi water, fast and secure wifi)

Onboarding tip: Our Community Manager will meet and greet everyone from your team and  make sure they’re set up for success on day one.

5. Track Usage and Adjust as You Go

You don’t have to guess who’s using coworking space and when. We’ll send you:

  • Monthly usage reports
  • Insights on who’s active, where, and how often
  • Recommendations on plan changes as your team evolves

Why Flexible Coworking Beats Traditional Office Leases

Looking for a side-by-side comparison to help your CFO?
Here’s what you avoid with coworking:

  • No long-term lease commitments
  • No CAM fees or surprise charges
  • No office management burden
  • No underutilized real estate

And here’s what you gain:

  • Happy, productive employees
  • Better support for hybrid work
  • Lower overhead
  • A scalable solution that grows with you

Real Questions We Hear from Companies Like Yours

“Can we start small?”
Yes! Many teams begin with just 5-10 passes.

“Can we give passes to contractors or part-time staff?”
Absolutely. You control who gets access.

“Do employees have to use the same location every time?”
Nope. Workbar memberships are flexible across all our locations.

Ready to Get Started?

Launching a coworking program doesn’t require an ops overhaul. With Workbar’s TeamShare or flexible coworking memberships, we do the heavy lifting, you just give your people the option to work where they’re happiest and most productive.
, , ,

Read On